A Marketing Administrative Assistant is responsible for supporting day-to-day marketing operations by handling scheduling, documentation, and communication across teams. They ensure campaigns run smoothly by keeping projects organized, deadlines visible, and reporting workflows up to date.
In this role, a Marketing Administrative Assistant works closely with managers, coordinators, and creative teams to keep projects moving forward. By updating CRMs, managing content calendars, preparing reports, and organizing campaign assets, they remove bottlenecks and give marketers more time to focus on strategy.
With strong organizational skills and C1/C2 English proficiency, these assistants provide clarity and consistency across projects. Their ability to coordinate tasks using platforms like HubSpot, Trello, Asana, Google Workspace, and Monday.com makes them indispensable in distributed teams operating across time zones.
Manage calendars, track deadlines, and keep campaign deliverables on schedule.
Prepare weekly status updates, organize SOPs, and maintain campaign records.
Update contact lists, segment audiences, and ensure data accuracy across systems.
Keep creative files, briefs, and marketing materials accessible for team members.
Schedule calls, take notes, and share updates between departments.
Assist with email scheduling, social media posts, and reporting tasks.
Identify administrative gaps and recommend ways to simplify workflows.
Provide day-to-day support to marketing, design, and sales teams to ensure alignment.
Don't waste your time reading hundreds of resumes. That's our job.
Our job is to handle currency conversion, cross-border payroll, and compliance. Your job is to build your business.
Good onboarding is the leading indicator of candidate retention. We've done hundreds and we'll guide you every step of the way.
We try to only recruit from nearby time zones because synchronized work leads to better work.
We know where the best developers are. The best marketers. The best sales reps. And we try to keep the time zone delta under 6 hours.
Our goal is to find you people who fit in with your existing company culture. If they can't hang, you won't meet them.
Pattern Brands had been working with multiple vendors, that weren’t Scale Army, to grow their offshore teams and kept finding the talent to be mediocre. We presented Pattern with a bunch of candidates across UI, Data Analytics, Operations, and Customer Success. “We loved the people you guys brought to the table”, Suze, the co-founder of Pattern said, “and what made Scale Army different was that it felt like you cared about finding the right person for us, as opposed to just any person. It felt like a partner, rather than an offshore churn-and-burn model. It’s been amazing working with you all.” We then went on to find Pattern talent across operations, lifecycle, and paid ads. Pattern Brands has now kindly introduced us to all their friends.
Hires across marketing, sales, operations, support, engineering
Norby, an AI-powered content creator SaaS product, needed a content-savvy Marketing Manager to handle content + lifecycle + CRO. In the span of a few weeks, we found candidates with B2B GTM lead gen experience who knew HubSpot + ClickUp, who had excellent English, and who were a boatload better than anyone they had been able to find offshore. They ramped up her to manage all lifecycle and content and then quickly referred us to three other venture-backed startups.
Cost savings compared to hiring an equivalent U.S. hire
RyOutfitters needed an Email Marketer to help them roll out a B2B Klaviyo offering to their clients, and they needed someone who could also do a bit of dev + design. Within a week, we were able to find them a Native-English speaking, email marketer who was not only able to help them scale their new product, but was also handling front-end issues as well as copy and design. Shortly after RyOutfitters made two referrals 😉
Days is how long it took to introduce RyOutfitters to full-timers for a new marketing role
Product Marketing
Content Marketing
Design
Marketing Leadership
Growth Marketing
CRM + Lifecycle
| Table Header | ||
|---|---|---|
Field |
U.S. Hire |
Nearshore/Offshore
Marketing Analysts |
Monthly Cost |
$7,599 + Benefits |
$1,999 |
Timezone Alignment |
Perfect |
95–100% Alignment (e.g. EST/CST) |
English Fluency |
Native |
C1–C2 Certified |
Onboarding Time |
4–8 Weeks |
7–14 Days |
HR & Payroll Overhead |
W-2, Taxes, Benefits, Compliance Headaches |
Managed or Contractor-Based |
Attrition Rate |
20–30% Average |
Lower – Tied to Dedicated Clients |
Scalability |
Limited by the U.S. labor pool |
Instant access to wide talent bench |
Cultural Fit |
High (U.S. Based) |
Strong –
Trained for U.S. Work Culture |
Skill Match |
Varies |
Matched your JD from Day 1 |
Running a marketing team without administrative support slows everything down. U.S.-based hires cost $7,500+ per month and can take up to two months to start. That’s too much money and too much waiting for tasks that should be handled today.
With Scale Army, you can hire a Marketing Administrative Assistant in less than 14 days for under $2,500/month. These professionals come with C1/C2 English proficiency, proven experience with HubSpot, Trello, Asana, and Google Workspace, and the discipline to keep projects on schedule. From managing calendars to preparing reports and updating CRMs, they give your marketers the time to focus on growth.
While others overspend and struggle with turnover, you can secure reliable nearshore and offshore talent that stays committed for the long term.